Executive assistant job details in Dubai
The assistant is a trusted partner to the Regional General Manager and keeps the executive office focused and moving across a multicultural, highly matrixed Emerging Markets organization. The post covers leadership priorities, governance rhythms, stakeholder engagements and regional activities as well as diary management. The advert asks the holder to anticipate needs, use sound judgment and protect confidential information while priorities shift.
Responsibilities
- Manages a multi-time-zone calendar, settles scheduling conflicts and prepares the Regional General Manager for critical engagements
- Arranges domestic and international travel, including itineraries, visas, accommodation, ground transport and contingency plans
- Handles correspondence for the executive office and issues daily and weekly forward views of decisions, deadlines, travel and conflicts
- Coordinates leadership meetings, business reviews, town halls, workshops and other executive forums, down to virtual setups, venues, catering and visitors
- Prepares agendas, briefing packs, presentations and pre-reads, quality-checks them, and records decisions, actions, owners and deadlines
- Maintains the annual leadership cadence and coordinates executive visits, customer engagements and conferences across Emerging Markets
- Works with Strategy, Communications, HR, Finance, Commercial, Legal and Compliance, and supports onboarding for new leadership team members
- Processes expenses, purchase orders and invoices under company policy, keeps records and secure repositories, and looks for ways to simplify administrative workflows
Requirements
- Senior-executive support gained in a multinational, regional or similarly complex organization
- Experience managing complex calendars, international travel, senior-leadership meetings and confidential information
- Excellent written and verbal English
- Advanced Microsoft 365 skills across Outlook, Teams, PowerPoint, Word and Excel
- Strong organizational skills and attention to detail, with the ability to juggle several priorities under pressure
- Integrity, discretion, ownership and reliability
Preferred qualifications
- Experience with expense and procurement systems such as Concur and Ariba
- Background in MedTech, healthcare, a regulated industry or an international regional business
- Experience supporting a regional or global leadership team across cultures and time zones
- Confidence preparing executive-level presentations, briefing materials and meeting documentation
- Responsible use of digital and AI-enabled productivity tools
About Johnson & Johnson MedTech
Johnson & Johnson works across Innovative Medicine and MedTech. Its Surgery team develops smarter, less invasive and more personalized treatments, and it delivers surgical technologies to surgeons and healthcare professionals worldwide. The advert names obesity, cardiovascular disease and cancer among the conditions these solutions address.
How to apply
Applicants apply using the button below on the Johnson & Johnson careers site, where the vacancy carries requisition number R-107402.
Apply through the employer's link: careers.jnj.com
Apply for this jobApplying is free and goes directly to the employer.