Executive Assistant to CPO

Supporting the Chief People Officer of Save the Children International is the purpose of this Executive Assistant to CPO vacancy, listed for Amman. The post is remote and permanent, and the ad opens it to applicants based at any approved office location of the organisation within 3 hours of UTC.

What the executive assistant to CPO job in Amman involves

The post reports to the Chief People Officer and works with the wider People leadership team. Its stated aim is to free the CPO for strategic priorities by managing administration and logistics autonomously. The ad adds that flexible working options are available.

Responsibilities

• Runs the CPO’s diary and inbox, prioritising, redirecting and escalating messages and preparing briefing material before meetings
• Plans domestic and international travel, including flights, accommodation, visas and itineraries
• Drafts agendas, briefing packs, presentations, reports and correspondence, and tracks the actions and decisions that come out of meetings and leadership discussions
• Acts as a contact point for internal and external stakeholders, handling sensitive and confidential information with discretion
• Submits the CPO’s expense claims, reviews expenses awaiting approval and processes invoices and procurement transactions within delegated budgets
• Coordinates People Leadership Team meetings, departmental forums, town halls and workshops, including scheduling, papers, pre-reading, note-taking and follow-up
• Maintains distribution lists, contact databases and records for the People function, and supports newsletters, announcements and recognition activities
• Helps onboard the CPO’s new direct reports, works with other executive assistants across the organisation and takes on Officer-related duties for the SCA/SCI People Leads group

Requirements

• Track record of providing executive support to a senior leader
• Experience with complex, fast-changing diaries across time zones and with high-volume inboxes
• Experience arranging complex domestic and international travel, visas included
• Experience supporting meetings, from agenda preparation to minute-taking and action tracking
• Strong organisation, prioritisation and attention to detail, with written and verbal skills for drafting, editing and proofreading
• Discretion with confidential information, good stakeholder skills and the ability to work independently and anticipate needs
• Advanced Microsoft 365 skills (Outlook, Word, PowerPoint, Teams, Excel), comfort with finance, procurement, travel booking and workflow systems, and an interest in using AI and digital tools
• English, and the right to work in the country where the post is based for the length of employment

Preferred qualifications

• Experience supporting a Chief People Officer, HR Director or equivalent in a People or HR function
• Experience in a complex, global, matrixed or international organisation, or in a charity
• Familiarity with HR practices, organisational development, employee engagement or culture-related work
• Evidence of continuing professional development relevant to executive support, administration, business operations or governance
• Additional languages besides English
• Interest in the work of Save the Children International

About Save the Children International

Save the Children describes itself as the world’s leading organisation for children, with around 25,000 staff and work in 116 countries.

How to apply

Applicants apply using the button below and attach a CV and a cover letter. The ad says applications are reviewed on a rolling basis and the advert may be taken down before its scheduled end, so early applications are advised. Only shortlisted candidates are contacted. Hiring involves two-stage competency-based interviews, and a conditional offer follows, subject to background checks. Save the Children says it charges no fee at any stage of recruitment.