Office Administrator & Receptionist

First contact for calls, emails and visitors at Hypermedia in Dubai, UAE, falls to the Office Administrator & Receptionist, a full-time permanent post. It also supports the Executive Team and assists HR with insurance lists, visa processing, onboarding and internal events.

Office administrator & receptionist job details in Dubai

The role mixes front-desk duties with back-office coordination: couriers, drivers, building management and office supplies sit alongside executive and HR support.

Responsibilities

• Handles company calls, mobile messages and the shared inbox, receives visitors, and routes requests to the right department
• Runs the daily office routine and keeps supplies and stock levels replenished
• Arranges courier collections and deliveries, and schedules drivers and transport requests
• Liaises with building management on access cards, parking, maintenance requests and No Objection Certificates (NOCs)
• Helps with petty cash requests for office purchases
• Keeps the office’s records accurate and treats confidential information discreetly
• Backs the Executive Team with administrative and coordination tasks
• Assists HR with insurance lists (additions and deletions), onboarding arrangements and internal employee events

Requirements

• Proficiency in Microsoft Office, particularly Outlook, Word and Excel, plus calendar and scheduling tools
• Experience with shared inboxes, telephone systems and company mobiles, and with coordinating couriers, driver schedules and building management requests
• Data entry and electronic filing skills, with careful recordkeeping
• Basic petty cash knowledge, including supporting documents, and familiarity with employee insurance administration
• Comfort with digital tools and a practical eye for using AI in daily tasks
• Clear verbal and written communication, a welcoming manner with visitors and staff, and discretion with confidential information
• Organization, time management, attention to detail and the ability to prioritize competing requests
• Proactive problem-solving, teamwork across departments, composure under pressure and dependability

About Hypermedia

The ad describes a tech media business with headquarters in Dubai and Abu Dhabi, an office in Beirut, and rapid growth under way. It wants staff who embrace technology and bring a growth mindset.

How to apply

Applications go through the the application button below.