Office Assistant

Moving schedules, quotations and customer calls all pass through the office at Trustbend Packers & Movers in Dubai, where a full-time Office Assistant is needed for daily administration. The role also works as the link between office staff and the moving and operations crews.

Office assistant job details in Dubai

Most of the day goes on front-office work and paperwork: phones, visitors, files and the documents that support each move.

Responsibilities

• Answers calls and general inquiries, greets visitors, and passes messages to the right staff
• Keeps physical and digital files, documents and office records organized under proper filing procedures
• Prepares, scans, copies and distributes documents, and handles incoming and outgoing paperwork
• Enters and updates customer, supplier and service records
• Helps prepare quotations, invoices, delivery notes and other office documents
• Shares schedules and updates with the moving and operations teams
• Handles routine email and follow-ups with customers and vendors, and supports meeting arrangements
• Tracks office supplies, keeps reception and workspaces tidy, and protects customer and business information

Requirements

• Basic computer skills in Microsoft Word, Excel and email
• Good written and spoken English
• Strong organization and attention to detail, with accurate record keeping
• Knowledge of office filing, data entry and basic admin processes
• A polite, professional manner with customers and colleagues
• Ability to prioritize, meet deadlines, and work alone or in a team

Preferred qualifications

• Additional administrative training
• Previous experience as an office assistant or in administrative support
• Familiarity with logistics, moving or customer service operations
• Confidence handling phone calls and coordinating between office staff and field teams

About Trustbend Packers & Movers

Trustbend Packers & Movers provides moving and relocation services that rely on organized office administration and clear communication with customers and operational teams.

How to apply

Applicants apply using the button below on the company’s careers page, with an emphasis on relevant administrative experience.