Executive Secretary

An Executive Secretary is wanted in Amman, Jordan, by Tahboub Brothers for Wooden Industries, a furniture and home furnishings manufacturer. The person in the post supports the company’s Board Members with their calendars, meeting materials and the follow-up on decisions.

About the executive secretary job in Amman

Besides the Board work, the post coordinates administrative activities and keeps communication and follow-up running effectively between departments. The employer describes the person it wants as organized and proactive.

Responsibilities

• Arranges Board Members’ meetings and appointments and manages their calendars
• Prepares agendas and supporting documents and sends them out before meetings, then records the minutes and tracks decisions and action items for follow-up
• Liaises with management and the departments to keep assigned tasks on schedule
• Drafts and proofreads correspondence, memos and other documents in both Arabic and English
• Answers calls and emails and responds to inquiries professionally
• Keeps digital and physical records organized and secure
• Deals with confidential information discreetly and professionally

Requirements

• Strong spoken and written Arabic and English
• Proficiency with digital scheduling tools and with Microsoft Office, especially Word, Excel and Outlook
• Professional judgment, with a high degree of confidentiality
• Time management, organization and follow-up skills at an excellent level
• Initiative and accountability, along with skill in balancing competing priorities
• Close attention to detail, alongside strong communication and interpersonal skills

Preferred qualifications

• 1–2 years of experience in a secretarial or administrative support role
• A degree in Business Administration or in a related field

How to apply

Applications go by email: candidates send their CV to the email address below and put “Executive Secretary” in the subject line.