Senior Executive Assistant

The Jordan country office of The World Bank Group in Amman needs a Senior Executive Assistant to support its Divisional Director. Preference goes to local talent, meaning applicants who are authorized to work at the duty station for any employer.

Senior executive assistant job details in Amman

The office is growing into a regional sub-hub with about 200 staff and consultants, and it hosts learning events and reverse missions from other countries. The job is an open-ended staff position under local recruitment, and the listing expects the assistant to juggle several activities and competing demands at once.

Responsibilities

• Provides executive assistance to the Divisional Director, managing priorities and workflow and screening incoming documents, emails and calls
• Coordinates the Director’s calendar, resolving scheduling conflicts and competing demands
• Prepares correspondence and meeting minutes, and checks that documents for signature are of high quality and follow administrative guidelines
• Serves as the Director’s first point of contact, answering or redirecting inquiries from inside and outside the Bank and handling sensitive matters with discretion
• Assembles mission briefing materials and binders, and handles the logistics of the Director’s mission travel
• Coordinates logistics for meetings and events held or sponsored by the office
• Supports the Jordan program management team and works with other teams and task forces, keeping colleagues informed with timely updates
• Maintains office procedures and guidelines, proposes improvements with support staff, and aligns processes with Executive Assistants in other offices

Requirements

• Ability to handle sensitive and confidential matters with sound judgment and maturity
• Excellent interpersonal and communication skills, including clear, concise writing and the ability to draft and edit varied documents
• Strong organizational, administrative and time management skills, with proven ability to work under pressure, meet tight deadlines and switch assignments at short notice
• Tact and diplomacy in dealing with contacts at all levels in a multicultural environment, and the ability to answer diverse inquiries independently
• Competencies in technology and systems, project and task management, and institutional policies, processes and procedures
• Versatility and adaptability, office administration, and an effective network of contacts across the Jordan program team and the Bank Group
• English

Preferred qualifications

• Relevant experience with international development organizations
• Arabic
• Ability to collaborate across teams, disciplines and cultures
• Responsible use of digital and AI-enabled tools
• Experience in fragile, conflict-affected and violent (FCV) contexts

Benefits

• Retirement plan
• Medical, life and disability insurance
• Paid leave, including parental leave

About The World Bank Group

The World Bank Group works through partnerships in 145 countries and more than 182 offices, with governments, the private sector and development partners. The Jordan country office serves the Mashreq Department, which covers Iran, Iraq, Jordan, Lebanon and Syria.

How to apply

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